Privacy Policy

This policy applies to the Christian Portuguese Mission of Jersey, its employees, volunteers, leaders and trustees – referred to throughout this document as simply 'Christian Portuguese Mission'.

Legal Bases

If you use our website and/or submit data to us, and you do not have regular contact with the Christian Portuguese Mission in connection with its purposes, then you give your consent that personal data may be processed by us in the manner described in this policy.

If you do have regular contact with the Christian Portuguese Mission in connection with its purposes, then by submitting data to us and/or using our website, we will process your personal data on the legal basis of legitimate interest, as permitted under the Data Protection (Jersey) Law 2018 (in line with GDPR Article 9 Para 2(d)):

Our Use of Personal Data

The Christian Portuguese Mission uses personal data about living individuals for the purpose of general church administration and communication. We recognise the importance of the correct and lawful treatment of personal data. All personal data, whether it is held on paper, on computer or other media, will be subject to the appropriate legal safeguards as specified in the Data Protection (Jersey) Law 2018.

The Principles

We fully endorse and adhere to the key principles of data protection, which specify that data shall be:

• Processed lawfully, fairly and transparently.
• Collected for specified, explicit and legitimate purposes.
• Adequate, relevant and limited to what is necessary.
• Accurate and, where necessary, kept up to date.
• Kept for only as long as necessary.
• Processed and kept securely.

Maintaining Confidentiality

We will treat all your personal information as private and confidential and not disclose any data outside of the Christian Portuguese Mission – internally it may be shared where necessary to facilitate the administration and day-to-day operations of the church.

All staff and volunteers who have access to Personal Data are required to comply with this Privacy Policy.

There are four exceptional circumstances to the above permitted by law:

• Where we are legally compelled to do so.
• Where there is a duty to the public to disclose.
• Where disclosure is required to protect your interest.
• Where disclosure is made at your request or with your consent.

Use of Personal Information

We will use your data for three main purposes:

• The day-to-day administration of the church: e.g. pastoral care and oversight, preparation of ministry rotas, maintaining financial records of giving for audit and tax purposes.
• Contacting you: to keep you informed of church activities, services and events.
• Statistical analysis: gaining a better understanding of church demographics.

Our Database of Personal Information

We maintain a secure database of personal information using digital spreadsheets (Excel). To ensure maximum security and privacy, this database is strictly password-protected and stored securely.

Information contained in our database will not be used for any other purposes than set out in this policy. Access to this file is strictly restricted to authorized church leadership who need it for daily operations. Personal information will not be passed onto any third parties outside of the Christian Portuguese Mission.

Cookies and Website Tracking

Our website may use cookies to improve your browsing experience and analyze web traffic. You can adjust your browser settings to refuse cookies, although this may affect the functionality of certain parts of our website.

Rights to Access Information

All individuals who are the subject of personal data held by the Christian Portuguese Mission are entitled to:

• Ask what information the church holds about them and why.
• Ask how to gain access to it.
• Be informed how to keep it up to date.

Any person who wishes to exercise this right should make the request in writing to the Data Protection Officer. If personal details are inaccurate, they can be amended upon request.

If you are not satisfied with how we handle your personal data, you have the right to lodge a complaint with the Jersey Office of the Information Commissioner (JOIC) via their official website (www.jerseyoic.org).

Right to Erasure (Right to be Forgotten)

Any data subject may request the erasure of their data from our active systems by contacting our Data Protection Officer.

Please note that there may be a legal basis that prohibits the Christian Portuguese Mission from actioning a data subject's 'right to be forgotten' immediately – e.g. if records must be maintained for financial auditing (such as regulated donations/tax records) or child safeguarding purposes. In this instance, the request will be acknowledged but declined, and our actions, legal grounds, and timescales will be clearly explained.